STAFF REQUEST AND FINANCIAL REIMBURSEMENT FORM

Staff School Materials Reimbursement

The Little River Elementary PTA provides reimbursement of school materials to every full-time staff member and part-time classified staff of the school. These Staff School Materials Reimbursements are provided to make sure that school staff do not have to dip into their own pockets to purchase class items. Staff members must be a PTA member to receive a reimbursement for materials. All items purchased using PTA funds are for educational and classroom use only and become the property of Little River Elementary School as a gift from the Little River Elementary PTA. In a typical year, items would be kept on school grounds at all times.

Reimbursement Budget:

The 2024-2025 budget provides for $100 for full-time staff and $50 for part time staff. If you are unsure of your reimbursement classification, please reach out to confirm before purchasing reimbursable items. This budgeted amount will be reimbursed once a year for all staff.

What Items are Reimbursed:

The primary purpose of the Staff School Materials Reimbursement is to provide money to teachers to use throughout the school year for small and/or consumable items for their classrooms/students.

Teachers should not use the Staff School Materials Reimbursement for activities outside the classroom or for larger expenditures on items that will remain in the classroom past the end of the school year.

Examples of supplies that are would be reimbursed in a typical school year include: art supplies for a class project, supplies to support a classroom pet, small games or learning tools, supplies for a classroom experiment. These items are meant to be used by the students for educational purposes.

Examples of supplies that we are now including in our reimbursement as a result of the COVID-19 pandemic: second monitor for distant teaching, headphones with mic, TPT virtual resources, USB flash drive, document camera, educational background boards, laptop stands, printer ink, manipulatives materials to send to students.

To Get Reimbursed:

1. Teachers can submit to be reimbursed only one time a year.
2. Please submit the reimbursement form below. Do not leave hard copies in the PTA mailbox, they will not be processed.
3. Submit copies of all receipts for reimbursement.
4. Deadline for submission is Sunday, December 15, 2024.
5. Any requests received after the deadline will not be approved.
6. Submit the Form and receipts to tim@littleriverpta.org.
7. Gift cards will not be reimbursed.

General Policies

  • Please notate in the subject heading “PTA check request for Event Title” or "PTA Reimbursement".

  •  Any/all contracts for services or events, must be signed by the PTA President.

  • All requests for checks, payment or reimbursement must include an invoice or receipt.

  • Any/all requests for PTA funds that are NOT included in the approved 2024/2025 Budget must be authorized by the PTA Board and/or PTA Membership via a vote.

  • Event Chairs should work within the approved budget. In the event that additional funding is required, please contact PTA President and/or PTA Treasurer.

  • Please state how payment should be received: check, Paypal, and/or Zelle.

  • Checks for reimbursements are typically issued 2 - 3 weeks from request date. Please plan accordingly.

  • Questions should be directed to the LRE PTA Treasurer at tim@littleriverpta.org.